Skip to main content

Evernote Tags and Notebooks | How I use them




I did a post in 2015 called Tagging and Notebooks in Evernote and since then some things have changed with my tagging and notebook system in Evernote.

The image below shows what my tags and notebooks looked like in 2015.


The next two image show my tags and notebooks today.



As you can see I have a lot more notebooks and tags currently.  The number of tags changes quite often because a lot of my tags are temporary, and I also delete notes when I am done with them.  I routinely go thorough Evernote and delete notes that are no longer relevant.  Once I do that I eventually have tags with no notes so I will go through my tags frequently and delete all tags that do not have any notes associated with it.

Each notebook stack, except for 5 - HOUSE, 7 - TEMPLATES, and z FILING CABINET z do not have an @ tag associated with it.  The tag for 5 - HOUSE is currently nested under the @SHANNON tag because it keeps my tag list shorter and because there are only a handful of notes in that notebook.  {5 - HOUSE notebook stack is a temporary notebook that is holding some projects we are working on in and when those projects are complete most of the notes will be deleted and any that need to be archived will go to z FILING CABINET z.}  I do this so that none of my notes will be without a tag and because it keeps my tags organized under each section.  I tag my notes sparingly because Evernote's search feature is so powerful.  I can always find the note that I am looking for very easily.  

I have gotten some questions about what is in my 1 - GENEALOGY notebook stack.  {To be honest, this notebook stack is a mess right now.}  The images below show my 1 - GENEALOGY notebook stack and my @GENEALOGY tag stack. 



Notebook Stacks

!!INBOX - has temporary notes. Things that need to be added to my Legacy Family Tree database and snippets of information while doing research.  There is also a Genealogy Master Note that is updated frequently and it includes links to notes in other notebooks that reference research that I am doing, best practices for a document I am working on, etc.  I try to clean this notebook out weekly.

**RESEARCH** - is a big mess...lol.  This notebook currently has every genealogy note in it.  I have been going through this notebook and making sure the information in the note is in my Legacy database, if it is an image I am making sure that it is saved to Dropbox, etc.  I delete the note if I do not need it any longer or it gets put in one of the other notebooks.

BEST PRACTICES - holds notes pertaining to Legacy Family Tree and how things are entered into my database and include templates to extract information, etc.

CCH&GS - this notebooks holds notes with information on people that I want to research at my local historical society.

EDUCATION - holds blog articles, webinar notes, handouts, etc.

RESEARCH NOTES - holds research notes for people that I am researching.

Tags

The following tags are nested under the @GENEALOGY tag:

{In the image above, CCH&GS is a tag but while writing this post that tag has been deleted and also the last tag in the list is missing which is z SURNAMES z. Nested under the z SURNAMES z tag are all of the surnames that my notes are tagged with.  The surname tags also get purged often.}

add to to do list - this tag is helping with the cleanup in the **RESEARCH** notebook.

Coal Mining - my great grandfather owned a coal mine and I am researching the coal mine and coal mining in the area.

Email - are email queries that I have received and forwarded to my Evernote account.

Find A Grave Requests - these are photos that I have taken at cemeteries for other people

Legacy Family Tree - shortcut keys, user guide, webinar notes on Legacy Family Tree, etc.

Locations - nested under this tag are tags for locations that I am researching.  Most of the notes in the locations tag have information about the location.

More Research Needed - this tag was created to help in cleaning up the mess in the **RESEARCH** notebook.

Research_Log/Notes - exactly what you would expect this tag to be used for

Toolbox - notes with information about citations, topics I am researching, websites to research, etc.


Hopefully this helps show you some ways you can implement tags and notebook stacks in Evernote.  Are you using tags and notebooks in your Evernote system?

Comments

Popular posts from this blog

Stitching Update…Lots of pics

  LHN Family Sampler (excuse my crooked house…not sure why it looks like that) American Flag Quilt Sampler by Rosewood Manor.  I love stitching on this; I did however run out of the Brethren Blue.  I decided to put this down for a little while and have picked up the family sampler again. A close up! HAED Natures Mourning.  I have not worked on this in a while.  I plan to stitch on LHN Family Sampler until Friday and then work on this next. Last but not least is a little freebie that I did before Christmas.

OneNote | A Look Inside

I still have a few more notes to move over from Evernote but I am loving OneNote.  I keep to do lists, goals, projects, ideas, genealogy research and so much more in OneNote.  So what does my setup look like?  Lets take a look! {I usually use OneNote 2016 but I have tried the Windows 10 app and it works just as good.} The first screen shot below is OneNote 2016 and the second is from the Windows 10 app.  My first notebook is my task management notebook.  In this notebook I have my Inbox, which is my default section for incoming stuff, calendar and lists.  {Emails that I have sent to OneNote and screen clips go in my Inbox section.} The next notebook is for my blog, and then the Genealogy notebook is for research notes, then I have the GBT notebook which I use for notes and reminders for GeneaBloggersTribe, the Reference notebook is for things that don't belong in one of the other notebooks,  and the last notebook is the Archive. Lets take a closer look at some o

Marine Casualty Card Database

While I was writing Top 10 Blog Posts for 2019 I discovered that my top post was US Marine Casualty Cards from 2014.  Wow!  {There is also an update to the original post here  where I show some more information that was sent to me.}  I went back to read the post and discovered that the links no longer work.  I did a little digging and found a link to the Casualty Card Database at the Marine Corps University website.  At this site you click on the war you want to search and download a searchable spreadsheet.  Once you locate your Marine you send an email to request the card.  There are also links to download information about what the codes mean on the cards. I also found that you can search the U.S. Marine Corps Casualty Index, 1940-1958 , at Ancestry.com.  It gives the casualty date, type, unit, and service number.  There is a link to go to another website from the Ancestry database but that link does not work. {I believe it is the same as the link from my original post